Helping St Pauls Secondary school Take Control of Printing Costs

In a busy secondary school, printing remains an important part of everyday teaching and administration.

Teachers and staff rely on printing every day for classroom materials, worksheets, reports and administrative documents. As a result, the school needs a print environment that is reliable, secure and easy to use.For St Pauls Secondary school, however, managing its existing print environment was becoming increasingly challenging.

Printing costs were rising, existing hardware was creating additional pressure, and adding new teachers and staff to the print environment was more complicated than it needed to be.

St Paul’s partnered with EVAD Technology Group to introduce a more reliable, manageable and cost-effective approach to printing across the school.

The Challenge

St Paul’s was experiencing spiralling printing costs alongside an increasingly difficult-to-manage print environment.

As staffing requirements changed, adding new users to the existing setup became increasingly difficult. At the same time, the school needed greater visibility over printing. This would help St Paul’s control and manage costs more effectively.

Reliability was another important consideration. Hardware issues and downtime can quickly become disruptive in a school where teachers and administrative teams depend on access to printers throughout the day.

The school needed a solution that could make printing easier for users while giving management better control over costs, security and ongoing support.

A Fully Managed Print Solution

EVAD provided St Paul’s with a fully managed print solution. The solution combined modern print hardware, print management software and ongoing technical support.

As part of the solution, EVAD introduced PaperCut print management software, giving the school greater control and visibility over how printing is managed.
PaperCut helped simplify the printing experience while providing additional functionality around secure printing, user management and print control.

The new approach also made it easier to manage users as staff and teachers joined the school, helping remove some of the administrative burden associated with the previous setup.

In addition, EVAD upgraded the school’s print hardware. As a result, St Paul’s gained a more reliable and structured print environment designed around its day-to-day needs.

More Control, Less Downtime

The move to a managed print environment has helped St Paul’s improve both the reliability and management of its printing.

Modern hardware has helped reduce downtime, while PaperCut provides greater control over printing and introduces additional security around printed documents.

The school has also been able to move away from unpredictable print-related costs towards a clearer and more manageable cost model.
The solution has delivered:

Reduced overall printing costs
Improved print reliability and reduced downtime
Easier management of new teachers and staff
Greater visibility and control over printing
Secure print functionality to help protect sensitive documents
Improved management of the school’s print environment
Modern and reliable print hardware
Ongoing technical support from EVAD

Predictable Costs with Ongoing Managed Print Support

The relationship doesn’t end once the printers are installed.

EVAD continues to manage and support the school’s print environment through a cost-per-print model, giving St Paul’s a straightforward and predictable way to manage its ongoing printing requirements.

The service covers toners, replacement parts and labour. Therefore, the school no longer has to manage many consumables and unexpected maintenance requirements internally.

When support is required, St Paul’s has access to EVAD’s technical expertise, helping keep devices operational and minimise disruption for teachers and staff.

This allows the school to spend less time managing printers and more time focused on teaching and supporting its students.

A Smarter Approach to Printing in Education

For schools, a successful print solution isn’t simply about replacing printers. It is about making printing easier to manage, more secure, more reliable and more cost-effective.

By combining modern hardware, PaperCut print management and ongoing Managed Print Services, EVAD has helped St Paul’s Secondary School create a print environment better suited to the needs of a modern school.

The result is a simpler and more reliable printing experience for staff, greater control for the school and a predictable support model for the future.

Key Solutions Delivered

Managed Print Services | PaperCut